Digital Asset Usage, Compliance & Indemnity Policy
FreightBing – World No. 1 Freight Forwarding Hosting Services
Last Updated: December 2025
1. Purpose, Scope & Legal Position
1.1 Purpose
FreightBing provides website design, hosting, and digital services exclusively for the freight forwarding, shipping, and logistics industry.
This Digital Asset Usage, Compliance & Indemnity Policy is established to:
- Protect FreightBing and its Customers from intellectual property infringement claims
- Define acceptable sources and usage of digital assets
- Clarify responsibilities, warranties, and indemnification obligations
- Prevent legal disputes, retroactive licensing claims, penalties, and enforcement actions
- Establish transparent, globally accepted best practices for digital content usage
1.2 Scope of Digital Assets
For the purpose of this policy, Digital Assets include but are not limited to:
- Images and photographs
- Illustrations, vectors, icons
- Videos, animations, GIFs
- Fonts, templates, design elements
- AI-generated visual or multimedia assets
1.3 Legal Disclaimer (Important)
This policy is provided for informational, compliance, and risk-mitigation purposes only and does not constitute legal advice. Customers are encouraged to seek independent legal counsel for jurisdiction-specific matters.
2. Understanding Digital Asset & Copyright Risks
Digital assets available online are copyright-protected by default, unless explicitly licensed otherwise.
Unauthorized or improperly licensed usage may result in:
- Legal notices and cease-and-desist demands
- Financial damages and settlements
- Retroactive license claims
- Cross-border legal enforcement
- Website takedown or content removal requests
- Reputational and operational risk
Many copyright enforcement agencies operate globally and retrospectively, including for assets published several years earlier.
3. Approved Digital Asset Sources Used by FreightBing
FreightBing follows a strict sourcing and verification policy for all digital assets used in websites designed or managed by FreightBing.
3.1 Free & Open-License Asset Platforms
Assets licensed for commercial use under open or permissive licenses, such as:
- Unsplash
- Pexels
- Pixabay
- Public domain / CC0 platforms
License terms are reviewed at the time of download.
3.2 Professionally Licensed Stock & Design Asset Platforms
Assets obtained via valid subscriptions or licenses from:
- Stock image libraries
- Illustration and vector libraries
- Icon, font, template, and design marketplaces
Usage is governed strictly by the license terms valid at the time of download, not by later or retroactive changes.
3.3 Client-Provided Digital Assets
Assets supplied directly by customers, including:
- Company photographs
- Event images
- Team and office images
- Marketing creatives
- Social media content
FreightBing assumes the customer has obtained all necessary rights and permissions for such assets.
3.4 Event, Social Media & Public Communications
Assets sourced from:
- Facebook and LinkedIn posts
- Trade fairs, exhibitions, and industry events
- Press releases and public announcements
Such usage is limited to contextual, informational, or representational purposes and does not imply ownership or resale.
4. Prohibited or Restricted Asset Usage
FreightBing strictly avoids:
- Google Images or search engine images without license verification
- Pirated, cracked, or watermarked assets
- Assets from unknown or unverifiable sources
- AI-generated assets where output ownership or training data source is unverified, unless accompanied by a verified commercial license from the provider
4.1 Digital Asset Metadata Requirement
For all licensed or purchased assets, FreightBing requires (where applicable):
- Source platform name
- License type
- Date of download
- Creator or rights holder
- Source URL or asset ID
Preserving metadata strengthens compliance verification and audit defense.
4.2 Client Indemnification for AI Assets
If a Customer provides any AI-generated asset, the Customer warrants and represents that:
- They possess full commercial reproduction rights for the asset
- The asset does not infringe third-party intellectual property
The Customer agrees to indemnify FreightBing against all claims arising from the use of such AI-generated assets.
5. Customer Warranties and Responsibilities
The Customer warrants and represents that they own or have obtained all necessary rights for any digital assets they provide.
Specifically, the Customer is responsible for:
- Retaining verifiable, current proof of license for all supplied assets
- Ensuring assets comply with applicable copyright and IP laws
- Notifying FreightBing of any asset-specific licensing requirements
- Indemnifying FreightBing against any claims, damages, or fees arising from customer-supplied assets
6. Handling Copyright Claims & Notices
6.1 Immediate Preventive Action
Upon receipt of a claim or notice:
- The disputed asset may be temporarily removed to prevent escalation
- Website functionality will not be disrupted
6.2 Verification Process
FreightBing will:
- Review the asset source and license
- Verify license validity at time of use
- Request supporting documentation if required
6.3 Resolution Measures
Depending on findings:
- Permanent removal of the asset
- Replacement with a royalty-free or licensed alternative
- Customer-approved licensed replacement
Removal or replacement is done without admission of infringement.
7. Limitation of Liability and Customer Indemnification
7.1 Limitation of Liability
FreightBing’s liability for any claim related to digital asset usage is strictly limited to:
- The physical removal or replacement of the disputed asset
Under no circumstances shall FreightBing be liable for:
- Financial damages or settlements
- Retroactive license fees
- Legal penalties or fines
- Attorney or enforcement agency fees
7.2 Customer Indemnification
The Customer agrees to indemnify, defend, and hold harmless FreightBing from and against any and all losses, costs, liabilities, and expenses (including reasonable attorney’s fees) arising from:
- Assets supplied by the Customer
- Customer-initiated uploads or modifications
- AI-generated assets provided by the Customer
8. No Admission of Infringement
The removal or replacement of any digital asset:
- Does not constitute admission of infringement
- Is performed strictly as a risk-mitigation and goodwill measure
9. Recommended Best Practices for Customers
FreightBing strongly recommends that customers:
- Use only verified and licensed asset sources
- Maintain internal license documentation
- Avoid copying assets from competitor websites
- Avoid downloading images from search engines
- Consult FreightBing before uploading new digital assets
10. Ongoing Compliance & Audits
FreightBing may periodically:
- Review hosted websites
- Replace high-risk assets proactively
- Update internal sourcing standards
- Align practices with international copyright norms
11. Policy Updates
This policy may be updated to reflect:
- Changes in global copyright laws
- Developments in AI and digital asset regulation
- Industry best practices
The latest version will always be available at:
👉 https://freightbing.com/image-usage-policy
12. Contact Information
For image usage or compliance inquiries:
FreightBing Support Team
🌐 www.freightbing.com
📧 support@freightbing.com
📞 +65 8914 5129
World No. 1 Freight Forwarding Hosting Services
13. Disclaimer
FreightBing – World No. 1 Freight Forwarding Hosting Services
All communications, policies, and documents from FreightBing are confidential and intended for informational purposes only.
All transactions and services provided by FreightBing are subject to our Business Terms and Conditions:
🌐 Terms of Service